Guidance for ITS

Design and Development

Ensure all software is secure by design, free from vulnerabilities, and continuously evaluated through testing, patching, and authentication measures. Maintain AI software and related applications in a secure, private script repository with version control to manage changes effectively.

Deployment

Test AI software in the QA/development environment to confirm that all changes meet the required specifications before deployment in the production environment. Implement continuous integration (CI) and continuous deployment (CD) when possible to automate testing, deployment, and monitoring.

Management

Ensure that staff have the necessary resources and training to use GenAI tools effectively and responsibly. This includes facilitating ongoing professional development and access to the latest educational technologies.

Monitoring and Noncompliance

CPS reserves the right to access and monitor the use of AI applications on any CPS-issued devices or that appear on CPS-managed networks to ensure compliant use of these systems in accordance with the Staff and Student Acceptable Use Policies.

Users who fail to comply with any provision of this guidance may be subject to discipline up to and including termination of employment. Violations by contractors may be considered a breach of contract and result in removal from assignment. Any AI-related activities that appear to violate applicable laws will be reported to external law enforcement.

If monitoring systems and processes detect a possible guideline violation, or if a User reports a possible guideline violation, the suspect event should be processed using appropriate security incident response processes.