The Chicago Public Schools’ FY17 Proposed Budget is the financial and policy plan proposed to the Chicago Board of Education for the fiscal year beginning July 1, 2016 and ending June 30, 2017. The District makes the proposed budget available to the public at www.cps.edu/budget, which contains the official budget document as well as interactive features that make additional information more easily accessible.
Interactive Budget Reports
We are providing enhanced interactive budget reports that allow you to view the entire operating budget and get more detail on any component of the budget.
The interactive reports include:
- Budget by Unit, including schools and Central Office departments
- Budget by Fund, such as general fund or federal and state grants
- Budget by Account, such as salary, benefits, commodities and contracts
- Budget by Program, such as instruction, support services and community services
- Revenues & Expenditures report, providing information on debt service and capital funds, as well as general operating funds
- School List, which lists all schools by network
The reports are designed to provide more detail as you scroll down the page. For example, if you search under “Budget by Unit”, the parent unit – that is, top-level departmental unit – FY17 budget vs. FY16 expenditures year-to-date is displayed first, followed by a list of full time-equivalent positions budgeted vs. filled at the fiscal year end. The individual department units that roll up to the parent unit are then shown, with budgets and positions listed by Fund-Grant. For tracking purposes, grants that are subject to rollover each year are assigned a new 6-digit identifying number, and some grant periods cross fiscal years.
Expenses are identified by program numbers, which correlate to State function codes. Code 1000, for example, pertains to all instruction-based expenditures. Select State Function Description to get a complete list of program names and numbers.
The School List report is the quickest way to get budget information about a particular school. The top of the report contains a search box where you can type in a school name and go directly to that school’s budget.
School budget reports provide information about:
- Student and teacher counts
- A school’s budget by account
- A school’s budget by fund source
- The number of teacher and support personnel positions staffed at the school
The school budget reports also allow you to drill down for more detailed information.
Budget Book Chapters
The FY17 Proposed Budget includes narrative overviews of Chicago Public Schools (“CPS”) programs, goals, financial policies and procedures, a budget summary and detailed financial tables. These chapters are accessible from the list of links on the left side of the screen on the home page of the budget website.
The following chapters are included:
This chapter summarizes the District’s financial position, outlining the goals and objectives that CPS seeks to achieve in the current fiscal year and in the future. Summary tables provide additional details of the financial picture.
Included in this chapter is a description of each of the District’s revenue sources, the assumptions and factors that influence our revenue projections and year-to-year comparisons.
Schools and Networks:
This chapter provides an overview of school budgets and the resources given to schools, as well as a year over year comparison of total school funding. It defines the various types of schools in Chicago, the demographics and the programs provided to students. District-run schools are organized into Networks, which provide administrative support and leadership development.
Profiles of each Central Office department, including its mission and major programs, FY17 budget summary, major accomplishments and key budget initiatives are included in this chapter.
This chapter provides a basic overview of the District’s pension obligations and challenges.
The Capital Budget chapter describes our plan for major infrastructure investments. Because capital projects often take longer than one year to complete, a separate capital budget is prepared. This chapter outlines the projected expenditures for multi-year projects and explains the impact of the capital budget on operating expenses. A separate capital budget website with more detailed information on all of the projects can be found on the CPS website.
This chapter provides detail on the Board’s debt management practices. It presents a complete picture of the District’s use and management of debt. It includes a list of the current outstanding debt, proposed debt issuances and all debt service requirements.
An updated organizational chart reflecting the new administration will be posted to this report when it becomes available.
Fund Balance Statement:
This chapter explains CPS’ goals for maintaining a minimum fund balance (cash reserve) and how it is calculated.
Funds are separate accounting entities that ensure taxpayer dollars are spent as authorized. This chapter describes the four governmental fund types used by CPS: General Fund, Special Revenue Funds, Capital Projects Funds and Debt Service Funds. CPS will continue to distinguish how funds are received and spent by using the following categories: General Budgeted Funds, School Generated Funds, State and Federal Grant Funds, Capital Projects Funds and Debt Service Funds.
This chapter provides detail about CPS’ projected cash flow throughout the fiscal year, and explains its cash management strategies.
In this section we have included answers to some of the typical questions we receive about the Budget Book.
This section includes information on demographics, school funding formulas, historical revenue/expenditure tables, the budget process, financial policies, the budget resolution and a glossary.