Working with CPS
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The Aspen Sandbox will be available to current IMPACT users, excluding parents and students, beginning Monday, October 1, 2018 through April 12, 2019.
Though there are a number of metrics we are reviewing to ensure a smooth transition to Aspen, we have narrowed down seven that we consider key "Day 1" metrics which will determine if your school is On Track.
Please review this sheet for your school's status
The Sandbox is simply a place where you can play in Aspen before it goes live. It is NOT the system of record. Please continue to enter grades, attendance, etc. in the regular IMPACT applications during this time. Changes or work done in the Sandbox will not carry over into Aspen on April 22, 2019 when we go live.
The Sandbox will be periodically refreshed with data from IMPACT. As a result, information you enter in the Sandbox will be replaced with updated data after the periodic refreshes.
The Sandbox is not the final Aspen state, therefore, some elements will not be available in the Sandbox. As these features become available, they will be posted within Aspen on the announcement widget.
Remember: SSM, ODA, and the Dashboard are not being replaced by Aspen. CIM will be available for the remainder of the school year.
The Sandbox can be leveraged as a training environment where you can test out various functions you normally perform day-to-day.
Please carve out time for weekly Sandbox exercises your Change Champions (CCs) may share.
Though the Sandbox provides a robust training environment, it should not be the only resource used to prepare for the transition to Aspen. We strongly recommend using the Sandbox in conjunction with our other training resources such as videos and step-by-step instructions.
Training videos, which can be used side-by-side with the live Sandbox, are available on the Training Materials side tab. We advise starting with the Basic Navigation training module.
We ask that you do not direct Aspen Sandbox questions to the ITS Service Desk or to individual members of the project team. Instead, reach out to your school’s Change Champions!
You can find out who your CCs are here. Remember, there were two ‘tracks’ for training: Teacher and Admin/Main Office. Make sure you direct your question to the right champion.
If you are a CC, and a staff member asks a question you cannot answer, please escalate the question to the Communications Forum we showed you during summer training.
To access Aspen, please following these step-by-step instructions:
Go to aspen.cps.edu and log in using your CPS Username and Password.
The Teacher view is referred to as ‘Staff view’ and is usually the default for all roles that have multiple views. If you are a Principal, Status Coordinator, or other office staff roles, switch to ‘School view’. You can do this on the top right corner of the screen by expanding the View drop down menu.
Please reference the Aspen training guides for additional instructions.
Page Last Modified on Wednesday, December 19, 2018
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Chicago Public Schools is the third largest school district in the United States with more than 600 schools and serves 361,000 children. Our vision is that every student in every neighborhood will be engaged in a rigorous, well-rounded instructional program and will graduate prepared for success in college, career and life.
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