Acceptable Use Policy

Questions and Comments?

Send feedback and additional questions about the AUP Guidelines to Information Technology Services.

Submit

Acceptable Use Policy

Staff Policy

This page provides a brief overview of the CPS Acceptable Use Policy for staff and defines the appropriate channels and platforms for staff or adults who work in schools to communicate with students and parents.

Staff Acceptable Use Policy, August 22, 2018

Staff to Student Mobile Device Communications

Acceptable

  • Email to a student’s CPS email account
  • Messaging through CPS Group Messaging App (e.g., CPS Google Hangouts) - as long as staff is messaging from an employee CPS account or sanctioned system to a student CPS account

Acceptable but with conditions

  • Schools may utilize a bulk text notification system that delivers group text notifications and alerts to a student’s personal cell phone, provided that:
    • The notification system is authorized by the CIO or designee upon information security compliance review;
    • The parent/guardian provides prior written permission for their child to receive the text notifications/alerts; and
    • The parent/guardian receives the same notifications as sent to the child when the parent/guardian elects to receive such messaging

Prohibited

  • Staff are prohibited from communicating with a student via:
    • A student’s mobile device through channels not listed as "Acceptable" above, whether phone, text or IM
    • A student’s personal email account (communications to the student’s CPS email account is permitted)

Exception to Policy

Staff may communicate with students in grade levels 9-12 via text or instant messaging when necessitated by an educational or extracurricular activity for the purposes of ensuring student safety AND:

  • The parent/guardian and Principal both provide prior written permission to the text communications using the CPS form established for such purpose.
  • Communications are sent as group messages with the parent/guardian on the communication.

Staff to Student Social Media Communications

Acceptable but with conditions

  • Class or Team Social Media Account
    • Principal’s written approval is obtained annually
    • Principal or teaching designee manages account including removal of postings and disabling of page
    • Account is used for instructional, educational or extracurricular programs
    • Principal notifies parents annually of their child’s social media invitations and the purpose and nature of the account
  • District, Department and School Social Media Accounts
    • Chief Communications Office to establish CPS social media guidelines governing any District or school-based sites.
    • Guidelines will include requirements for approvals, administrator access, monitoring, use of District logos, content, privacy controls, parent notifications, etc.

Prohibited

  • Use of personal social media to conduct CPS Business or communication with students
  • Adding, inviting and accepting “friend” or contact requests of students or parents/guardians on any personal social media or non-CPS social media account
  • Discussing CPS or school matters that cause disruption at school (e.g., bullying)
  • Discussing or posting CPS confidential/protected info
  • Conducting CPS business

Staff to Staff Mobile Device Communication

Acceptable

  • Phone calls
  • Emails (from CPS email account to CPS email account)
  • CPS group messaging App (e.g., CPS Google Hangouts)

Under Review

  • Texting - Best practice under review; CIO guidelines expected October 2018

Special Note:

Staff must properly retain text and call records generated while using a mobile device for business purposes and comply with the Board’s business and student records retention policies established to comply with the Illinois Local Records Act.

Staff Policy on Unacceptable Use

Chicago Public Schools provides access to technology devices, internet, data and network systems to employees and other authorized users for educational and business purposes. Users shall not use the CPS Network or Computer Resources including access to the internet, intranet, collaboration tools, bulk communication tools, social media or email to use, upload, post, mail, display, store, or otherwise transmit in any manner, any content, communication or information that, among other unacceptable uses:

  1. Is hateful, harassing, threatening, libelous or defamatory;
  2. Is offensive or discriminatory to persons based on race, ethnicity, national origin, gender, gender identity, sexual orientation, age, physical or mental illness or disability, marital status, economic status, immigration status, religion, personal appearance or other visible characteristics;
  3. Constitutes or furthers any criminal offense, or gives rise to civil liability, under any applicable law, including, without limitation, U.S. export control laws or U.S. patent, trademark or copyright laws;
  4. Constitutes use for, or in support of, any obscene or pornographic purpose including, but not limited to, the transmitting, retrieving or viewing of any profane, obscene, or sexually explicit material;
  5. Constitutes use for soliciting or distributing information with the intent to incite violence, cause personal harm or bodily injury, or to harass, threaten or stalk another individual;
  6. Contains a virus, trojan horse, ransomware or other harmful component or malicious code;
  7. Constitutes junk mail, phishing, spam, or unauthorized broadcast email;
  8. Violates the security of any other computer or network or constitutes unauthorized access or attempts to circumvent any security measures;
  9. Obtains access to another User’s CPS Network account, files or data, or modifies their files, data or passwords;
  10. Impersonates any person living or dead, organization, business, or other entity;
  11. Degrades the performance of, causes a security risk or otherwise threatens the integrity or efficient operation of, the CPS Network or Computer Resources;
  12. Deprives an authorized User of access to CPS Network or Computer Resources;
  13. Obtains Computer Resources or CPS Network access beyond those authorized;
  14. Engages in unauthorized or unlawful entry into a CPS Network system;
  15. Discloses Board trade secrets, or confidential or proprietary information, including student record information, without authorization or without proper security measures;
  16. Discloses personally identifiable student information, videos and photographs without authorization or without proper security measures;
  17. Shares confidential information about students or CPS personnel in a manner that violates state law, federal law, Board rule, policy or guideline;
  18. Shares CPS email addresses or distribution lists for uses that violate this policy or any other Board policy;
  19. Enables or constitutes wagering or gambling of any kind;
  20. Accesses, distributes, downloads or uses games except when an assigned educational or training activity;
  21. Promotes or participates in any way in unauthorized raffles or fundraisers;
  22. Promotes or participates in any way in partisan political activities;
  23. Promotes or participates in any way in internal political or election activities related to a union or other organization representing employees;
  24. Engages in private business, commercial or other activities for personal financial gain;
  25. Distributes unauthorized information regarding other User’s passwords or security systems;
  26. Transmits Personally Identifiable Information without appropriate security safeguards;
  27. Falsifies, tampers with or makes unauthorized changes, additions or deletions to data located on the CPS Network or school systems;
  28. Accesses or uses data located on a CPS Network for personal uses;
  29. Promotes or participates in any activity or relationship with a student that is not related to academics or school-sponsored extracurricular activities, unless authorized in advance in writing by the principal and the student’s parent/guardian;
  30. Installs, downloads or uses unauthorized or unlicensed software or third party system;
  31. Violates the terms of use specified for a particular Computer Resource or CPS Network system;
  32. Constitutes use that disrupts the proper and orderly operation of a school or office;
  33. Engages in hacking (intentionally gaining access by illegal means or without authorization) into the CPS Network to access unauthorized information, or to otherwise circumvent information security systems;
  34. Engages in inappropriate sexual conduct, including unwelcomed sexual contact, indecent exposure, transmitting sexually suggestive images, or other sexual activities;
  35. Downloads unauthorized games, programs, files, electronic media, and/or stand-alone applications from the internet that may cause a threat to the CPS Network;
  36. Violates federal or state law or any Board rules, policies, standards or guidelines regarding the protection of employee or student privacy or the confidentiality of employee or student records; or
  37. Violates any prohibition noted in this policy or any other Board policy.

Report Improper Conduct

Call ITS Service Desk 773-553-3925 and your Department/School Management to report any actual or suspected security violations or breaches, theft or loss of computer resources, misuse or abuse of CPS technology, unacceptable use of the CPS Network or Computer Resources, or any other violation of this policy.

 

Heading

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Aliquam risus mi, finibus eget pharetra eget, ultrices sed tellus. Quisque tincidunt mollis pulvinar. Praesent varius lorem vel urna venenatis, semper semper dolor tempus. Integer egestas nisi ac tortor facilisis ultricies. Aenean id dapibus sem, eget feugiat mauris. Ut tincidunt augue lorem, sed semper mauris aliquet vel. Proin enim orci, gravida quis fermentum maximus, placerat a est. In vel interdum libero. Etiam ac varius lectus, vel placerat felis. Nulla placerat libero non turpis faucibus mattis. Curabitur fermentum facilisis varius.

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Aliquam risus mi, finibus eget pharetra eget, ultrices sed tellus. Quisque tincidunt mollis pulvinar. Praesent varius lorem vel urna venenatis, semper semper dolor tempus. Integer egestas nisi ac tortor facilisis ultricies. Aenean id dapibus sem, eget feugiat mauris. Ut tincidunt augue lorem, sed semper mauris aliquet vel. Proin enim orci, gravida quis fermentum maximus, placerat a est. In vel interdum libero. Etiam ac varius lectus, vel placerat felis. Nulla placerat libero non turpis faucibus mattis. Curabitur fermentum facilisis varius.

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Aliquam risus mi, finibus eget pharetra eget, ultrices sed tellus. Quisque tincidunt mollis pulvinar. Praesent varius lorem vel urna venenatis, semper semper dolor tempus. Integer egestas nisi ac tortor facilisis ultricies. Aenean id dapibus sem, eget feugiat mauris. Ut tincidunt augue lorem, sed semper mauris aliquet vel. Proin enim orci, gravida quis fermentum maximus, placerat a est. In vel interdum libero. Etiam ac varius lectus, vel placerat felis. Nulla placerat libero non turpis faucibus mattis. Curabitur fermentum facilisis varius.

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Aliquam risus mi, finibus eget pharetra eget, ultrices sed tellus. Quisque tincidunt mollis pulvinar. Praesent varius lorem vel urna venenatis, semper semper dolor tempus. Integer egestas nisi ac tortor facilisis ultricies. Aenean id dapibus sem, eget feugiat mauris. Ut tincidunt augue lorem, sed semper mauris aliquet vel. Proin enim orci, gravida quis fermentum maximus, placerat a est. In vel interdum libero. Etiam ac varius lectus, vel placerat felis. Nulla placerat libero non turpis faucibus mattis. Curabitur fermentum facilisis varius.

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Aliquam risus mi, finibus eget pharetra eget, ultrices sed tellus. Quisque tincidunt mollis pulvinar. Praesent varius lorem vel urna venenatis, semper semper dolor tempus. Integer egestas nisi ac tortor facilisis ultricies. Aenean id dapibus sem, eget feugiat mauris. Ut tincidunt augue lorem, sed semper mauris aliquet vel. Proin enim orci, gravida quis fermentum maximus, placerat a est. In vel interdum libero. Etiam ac varius lectus, vel placerat felis. Nulla placerat libero non turpis faucibus mattis. Curabitur fermentum facilisis varius.

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Aliquam risus mi, finibus eget pharetra eget, ultrices sed tellus. Quisque tincidunt mollis pulvinar. Praesent varius lorem vel urna venenatis, semper semper dolor tempus. Integer egestas nisi ac tortor facilisis ultricies. Aenean id dapibus sem, eget feugiat mauris. Ut tincidunt augue lorem, sed semper mauris aliquet vel. Proin enim orci, gravida quis fermentum maximus, placerat a est. In vel interdum libero. Etiam ac varius lectus, vel placerat felis. Nulla placerat libero non turpis faucibus mattis. Curabitur fermentum facilisis varius.

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Aliquam risus mi, finibus eget pharetra eget, ultrices sed tellus. Quisque tincidunt mollis pulvinar. Praesent varius lorem vel urna venenatis, semper semper dolor tempus. Integer egestas nisi ac tortor facilisis ultricies. Aenean id dapibus sem, eget feugiat mauris. Ut tincidunt augue lorem, sed semper mauris aliquet vel. Proin enim orci, gravida quis fermentum maximus, placerat a est. In vel interdum libero. Etiam ac varius lectus, vel placerat felis. Nulla placerat libero non turpis faucibus mattis. Curabitur fermentum facilisis varius.

 

View FAQs

HAVE QUESTIONS? Check out the FAQ page.

 

Page Last Modified on Monday, September 17, 2018