Office Former Student Records 

Records Requested by Former Students

The Office of Former Student Records maintains the permanent student records for the majority of Chicago Public Elementary and High Schools. Upon written request by the former student, the department can provide a copy of a high school transcript, verify a graduation date from high school, elementary transcript and/or provide a copy of an elementary registration card or immunization records.

You may request copies of your permanent student records one of two ways: (1) submit an online application or (2) by printing out the application, completing it and either faxing it or mailing it to the appropriate location noted on the application.

Chicago Public Schools does not offer a walk-in records request service and does not provide same-day or expedited document return services. Therefore, when making your records requests, please consider the following projected timelines to receive your records:

Year of Attendance Location
1989 to the Present 2-3 business days from the time we receive your request / Allow extra time to receive via US mail
1988 and Prior 5-7 business days from the time we receive your request / Allow extra time to receive via US mail

Document requests by former students are subject to the following fees - the first records request made by a former student is complimentary, but each additional request requires a $4.00 money order made payable to Chicago Public Schools.

Please note that we ONLY mail out transcripts as CPS does not provide a walk-in service. Records are mailed to your desired location via the US postal service. Remember to allow sufficient time to receive your transcripts since CPS does not offer expedited return service.

If you are seeking a copy of your immunization records on file prior to 1989, you must submit your request directly to your former school.

Recent Graduates – Transcript Requests

If you are seeking a copy of your High School Transcript and have graduated or withdrawn from a CPS High School within the past 5 years, you must submit your request directly to your former high school.

Third Party Requests

Please be advised that as of DECEMBER 1, 2017 Chicago Public Schools, Third Party Request requires a $15.00 payment per record request.


Third Parties requesting records on behalf of a former student must mail your authorized request with a $15 company check or money order (per request) made payable to Chicago Public Schools.

We are no longer accepting faxed requests from Third Party Requestors.

Year of Attendance Location
1989 to the Present Office of Compliance
Former Student Records - 1989 to Present
3532 W. 47th Place
Chicago, IL. 60632
Allow 2-3 days response time from the time we receive your mailed in request.

 

Year of Attendance Location
1988 and Prior  

Chicago Public Schools
Former Student Records 1988 and Prior  
3532 W. 47th Place, 1st Floor
Chicago, IL. 60632
Allow 5-7 days response time from the time we receive your mailed in request.

Third party request for records must be on business or institutional letter head with an appropriate signed authorization and release from the former student.

Requests must include a minimum of the following information:

  • Students name at the time of graduation
  • School and year of graduation
  • Date of birth

All Third Party requests will be returned by fax unless requested otherwise.

Records Requests for Deferred Action for Childhood Arrivals (DACA) Filings

Former or current students seeking their elementary and high school transcripts for a DACA filing should submit a printable application with a $4.00 money order made payable to Chicago Public Schools, indicate that their request is for purposes of a DACA filing.

Printable applications should be submitted to:

Chicago Public Schools
Former Student Records - DACA
3532 W. 47th Place
Chicago, IL. 60632

Resources

Online Application for Former Student Records
Printable Application for Former Student Records

 

Notice of Student Record Retention and Disposal

The law requires the Board of Education of the City of Chicago (the “Board”) to maintain educational records, which includes both “permanent records” and “temporary records.” A student’s permanent record contains the student’s name, place and date of birth, address, transcript, parent(s) name(s) and address(es), attendance records, and other information mandated by the Illinois State Board of Education. The student’s temporary records include all school-related student information not contained in the permanent record. Student records may include both paper and electronic records.

According to Board policy, the retention periods for student records are as follows:

Student Grade Level Record Category Minimum Record Retention Period Destruction Authorized When>
Elementary and High School Permanent Student Records 82 years after the student’s date of birth Student Age – 83*
Elementary and High School Temporary Special Education Records 27 years after the student’s date of birth Student Age – 28*
High School Temporary Student Records 27 years after the student’s date of birth Student Age – 28*
Elementary School Temporary Student Records 21 years after the student’s date of birth Student Age – 21*

The Board will follow the above retention schedule and will destroy these student records in the natural course of business when the records are eligible for disposal. Notice of the record disposal schedule is also provided through annual newspaper publication. To review student records after the student has transferred, graduated or withdrawn from school, parents and students may contact us at 773-553-4110. For additional information refer to the Board’s Policy on Student Records.

 

Contact Information

Former Student Records
773-535-4110 | Main
773-535-4112 | Fax
fsrecordsco@cps.edu | Email
3532 W. 47th Place, Chicago, IL 60632

 

Page Last Modified on Tuesday, March 24, 2020