Student Health and Wellness 

Chronic Condition Policies

General Information

CPS maintains various health policies to keep your child safe at school. Many of the policies involve managing students with chronic disease.

Related Policies (Asthma, Food Allergy, Diabetes, Administration of Medication):

  • Apply to all CPS students with these conditions
  • Establish guidelines for daily management, emergency response, and staff training requirements
  • Provide necessary accommodations through 504 Plans or Individualized Education Plans (IEPs) to ensure student success in school

If your child has a chronic condition, be an advocate for your child and follow these 4 easy steps at the beginning of every school year:

  1. Complete the Student Medical Information Form and return to school
  2. Have a doctor confirm the student’s health condition
  3. Provide the school with the student’s medication and related paperwork
  4. Work with the school to complete 504 Plan/IEP and/or Emergency Action Plan

* Documents and resources are included with each policy below

Why is Verification by a Doctor Needed?

  • Verification helps establish an Action Plan at school- this Action Plan is important in case of emergency
  • Verification informs school staff about your child’s condition and explains their role in an emergency
  • It may allow your child to self-carry and self-administer his/her own medication
  • It may allow your child to qualify for a 504 Plan, a document that can provide your child with specific accommodations while he/she is at school

If you have further questions regarding the management of your student’s chronic condition or want to find out more about school accommodations, please contact your school nurse, or call CPS Clinical Related Services at (773) 553-1800. You can learn more about school nursing here: www.cpsdiverselearner.org/.

Asthma Policy

  • Every child with documented asthma must be offered a 504 Plan/IEP. Plans must be updated annually and disseminated to students’ teachers and parents/guardians.
  • Students are allowed to self-carry and self-administer asthma medication (inhaler) with written permission from parent/guardian
  • Full Asthma Policy

Asthma Resources

Food Allergy Policy

  • Every child with a documented life-threatening allergy must be offered a 504 Plan/IEP. Plans must be updated annually and disseminated to students’ teachers and parents/guardians.
  • Students are allowed to self-carry and self-administer food allergy medication (epinephrine auto-injector) with written permission from parent/guardian.
  • Full Food Allergy Policy

Food Allergy Management Policy Resources

District-Issued Epinephrine (EpiPen®)

As part of the updated Administration of Medication Policy, OSHW provides emergency epinephrine to all schools in accordance with state law.

Students with documented food allergies and other life-threatening allergies should self-carry their physician-prescribed epinephrine at school.

  • District issued epinephrine will be administered to students suffering from an anaphylactic reaction by a trained staff member (this includes students with a known allergy who may have forgotten his/her prescribed epinephrine).
  • 911 must be called immediately after administration of epinephrine, whether it is district-issued or Student - Prescribed. Emergency response is required even if medication is administered.
  • Full Administration of Medication Policy

Diabetes Management Policy

  • All students with documented diabetes must be assigned a Delegated Care Aide (DCA) upon parent/guardian approval. DCAs must be full-time staff members who volunteer to assist students with diabetes when the school nurse is not available or not in the building. If no staff member volunteers, the Principal must act as the DCA.
  • Every child with physician-documented diabetes must be offered a 504 Plan/IEP. Plans must be updated annually and disseminated to students’ teachers, parents/guardians and the DCA.
  • Students are allowed to carry and self-administer insulin for diabetes with written permission from physician and parent/guardian.
  • Full Diabetes Policy

 

Diabetes Forms Checklist:

  • Student Medical Information Form
  • Consent to Exchange Information and Medical Records
  • Physician Verification of Diabetes
  • Physician’s Diabetes Care Plan
  • Parent Request for Medication Administration
  • Delegated Care Aide Authorization Form

Administration of Medication Policy

Health Policy Resources

 

Chronic Disease

If your child has a chronic condition, be an advocate for your child and follow these 4 easy steps at the beginning of every school year:

  1. Complete the Student Medical Information Form [Spanish] and return to school

  2. Have a doctor confirm the student’s health condition by submitting CPS Chronic Disease Reporting and Verification Process [ English, Spanish]

  3. Provide the school with the student’s medication and appropriate forms found in Administration of Medication section below

  4. Work with the school to complete 504 Plan/IEP and/or Emergency Action Plan

Asthma

Make sure your child’s school is aware of their chronic condition. Documenting asthma ensures proper protocols are followed at the school.

 

Diabetes

All students with documented diabetes must be assigned a Delegated Care Aide (DCA) upon parent/guardian approval. DCAs must be full-time staff members who volunteer to assist students with diabetes when the school nurse is not available or not in the building. If no staff member volunteers, the Principal must act as the DCA.

  • Every child with physician-documented diabetes must be offered a 504 Plan/IEP. Plans must be updated annually and disseminated to students’ teachers, parents/guardians and the DCA.

  • Students are allowed to carry and self-administer insulin for diabetes with written permission from physician and parent/guardian.

CPS provides carbohydrate reports for school meals at cps.edu/menu.


 

Allergies

Every child with a documented life-threatening allergy must be offered a 504 Plan/IEP. Plans must be updated annually and disseminated to students’ teachers and parents/guardians. Students are allowed to self-carry and self-administer food allergy medication (epinephrine auto-injector) with written permission from parent/guardian.


For further questions on food substitutions, please contact food@cps.edu.

Epi-Pens

As part of the updated Administration of Medication Policy, OSHW provides emergency epinephrine to all schools in accordance with state law. Students with documented food allergies and other life-threatening allergies should self-carry their physician-prescribed epinephrine at school.

 

Administration of Medication

Over-the-counter medication

  • Designated school staff can dispense over the counter medications to students with written parent/guardian consent only. Students are NOT allowed to self-carry over the counter medication.

Prescription medication

  • Prescription medication requires physician's note for school staff to administer. Both prescription and over the counter medication must be stored with school staff.

  • Students are allowed to self-carry and self-administer the following with only written permission from parent/guardian:

    • asthma medication (inhaler)

    • food allergy medication (epinephrine auto-injector)

  • Students are allowed to carry and self-administer insulin for diabetes with written permission from physician and parent/guardian.

  • For all other prescribed medication, if the nurse is not in the school at the time a student requires access to medication, the staff person(s) designated by the school’s principal is expected to follow the student’s Individual Health Care Plan  and oversee the self-administration of medications for an individual student.

Administration of Medication Policy Resources

 

 

Page Last Modified on Thursday, September 22, 2016